payroll summary report in excel

As discussed previously, you can double-click on any number within a pivot table-based report and view the underlying detail, as shown in Figure 3. Free Microsoft Excel payroll templates and timesheet templates are the most cost-effective means for meeting your back office needs. This report can be exported and payroll summary report in excel saved or emailed directly in a variety of different formats by clicking Export at the top right of the reporting screen. Formats available include Excel , PDF, RTF, HTML, text, comma separated , or as an image . The report also includes easy to use drop-downs to make entering your employees payroll simple.

If you need to add more columns for deductions in the “Set Up” tab, follow the directions above for adding columns. Check how the cells with formulas automatically calculate totals in the monthly payroll tabs once you enter data in columns A through I.

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Note that the “Other Deductions” column in the monthly payroll tabs consists of garnishments and other deductions detailed in the “Set Up” tab. On the other hand, the “Total Deductions” (column is the sum of all taxes withheld, premiums collected for benefits, and other deductions. If your business operates in California, you may need to make adjustments because of its rule that employees who work over 12 hours in one workday are entitled to double-time pay. So, any time worked between eight and 12 hours must be paid at a rate of 1.5 times and any hours over 12 must be paid at twice the straight-time rate. In this case, you have to change the formula in column D to reflect what you actually owe.

  • Payroll reports like these can be used to break down taxes for employees, year-to-date totals, or run a summary report totaled by employee.
  • Click the “Download Spreadsheet” link under the selection dropdown boxes at the top of the report.
  • Charlette has over 10 years of experience in accounting and finance and 2 years of partnering with HR leaders on freelance projects.
  • Utilize import, export, and delete services of Dancing Numbers software.
  • This is because you are simply reimbursing the money employees used to pay for business expenses; therefore, the employee didn’t actually receive any new income.
  • The template contains several columns for benefits you may offer employees, such as health, dental, vision, and 401 plans.

Figuring out how to do payroll using an Excel template can take some time. First, you need to take a look at the template and evaluate your business needs. A standardized template should have tabs for each month, with links to formulas that calculate employee taxes, deductions, and pay. You also need a “Set Up” tab from which your payroll calculations can pull standard information such as pay rate and benefits enrolled. Note that if you simply change the dates for the payroll summary or a tax form, your existing worksheet will be overwritten. However, if you choose a different tax form, an additional worksheet will appear within your workbook.

What’s wrong with this listing?

First of all, Click the Import available on the Home Screen. For selecting the file, click on “select your file,” Alternatively, you can also click “Browse file” to browse and choose the desired file. You can also click on the “View sample file” to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on “next,” which shows your file data.

  • Charlette Beasley is a writer and editor at Fit Small Business focusing on payroll.
  • Depending on how you are keeping your records, you may want to add information to the payroll register, or remove it.
  • Our Dancing Numbers team of experts have vast years of knowledge about QuickBooks and have dealt with every possible issues concerning it.
  • QuickBooks ships with prebuilt Excel workbooks that contain the programming necessary to generate the Excel worksheets, but you must first instruct Excel to enable macros.
  • If it doesn’t match, the pay rates, tax rates, and deductions will not populate in the monthly payroll tabs.

Before joining Fit Small Business, Heather was the Payroll/HRS Manager for a top cloud accounting firm in the industry. Her experience has allowed her to learn first hand what the payroll needs are for small business owners.

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